Friday, 5:12 PM
The report that's always late
It's Friday at 5pm and someone is still screenshotting Ads Manager. The client noticed last week too.
ZeroX | Agency OpsMapping tasks…
0
Operations setup for marketing agencies
More clients.
Zero chaos.
We set up the systems behind your agency's client onboarding, so nothing slips and you stop being the bottleneck.
- Live in 4 weeks
- Inside GoHighLevel or your stack
- You own everything
Built inside the tools your team already uses
GoHighLevel
ClickUp
Slack
HubSpot
Asana
Notion
Google Sheets
Meta Ads
Google Ads
Make
n8n
Zapier
Sound
familiar?
Agencies don't fail on strategy. They fail on execution, the small, recurring tasks that nobody owns until a client complains.
Thursday, 9:40 AM
The ad account nobody checked
Budget pacing broke on Tuesday. You found out on Thursday, from the client.
Week 2 of onboarding
Onboarding lives in one person's head
Every new client starts differently. Access, briefs and kickoff get chased over Slack for two weeks.
Every single day
You're the bottleneck
Every approval, question and “quick check” lands on you. Growing the agency means working more hours.
What we set up
Both sides of
your agency
Internal ops keep your team on schedule. External ops keep your clients informed and happy. We install both as one connected system.
Internal ops01
How your team works
- A day-by-day playbook for every role: content, ads, SEO and account management
- Recurring tasks assigned automatically, so nobody has to remember
- Delay alerts that escalate before a deadline is missed
- One dashboard: who's on what, what's late, what's next
- SOPs and runbooks so new hires are productive in days
External ops02
How your clients experience you
- A client onboarding flow: forms, access requests and kickoff booking
- Weekly and monthly reports that go out on time, every time
- A steady update cadence: check-ins, approvals and reminders
- Renewal and upsell prompts before contracts quietly lapse
- Fewer “any update?” emails, because clients already know
Need specialized automation?
From CRM pipelines to autonomous agents, explore our full software & automation engineering capabilities.
The week after ZeroX
Your agency,
on schedule
Tasks get assigned on their own. Late work is flagged before it hurts. Reports go out on Friday. Here is what a normal week looks like.
Agency ops board
Monday
1
handled
0
you chased
Client check-in emails sent (12 clients)Automatic
Ad pacing check assignedAssigned · Sam
Content calendar review assignedAssigned · Priya
Example week. Names and clients are illustrative.
How it works
Live in 4 weeks
Defined builds get a fixed scope, fixed price and clear finish line. Ongoing or open-ended work is available on hourly support.
01
Week 1
Ops audit
We map every recurring task in your agency: who does it, how often, and exactly where it breaks.
02
Weeks 2–3
Build
We build your playbook, task engine, delay alerts and client flows, inside GoHighLevel or your own stack.
03
Week 4
Go live
We train your team with runbooks and video walkthroughs, then watch the first weeks with you.
Already running
Agencies on
ZeroX
Marketing agencies whose operations we've automated in GoHighLevel, so their teams deliver on time without the founder chasing.
Beyond agencies
WonderWalk · Prospera Group · Online Quran College · Shakehand · Quik News · Faseeh Lall & Co.
Packages
Two ways to
set it up
Same outcome, different home. Pick the track that matches the tools your team already lives in.
GoHighLevel Track
For agencies already running on GoHighLevel
$4,900
One-time · Live in 3–4 weeks
- Your full agency ops system built inside your existing GHL
- Day-by-day tasks for every role, on autopilot
- Automatic assignments, reminders and recurring triggers
- Delay alerts that escalate before clients notice
- No new software for your team to learn
- Team runbooks and video walkthroughs
Custom Build Track
For agencies on ClickUp, Asana, HubSpot, Notion or Slack
$9,900
One-time · Live in 4 weeks
- An ops hub engineered around the tools you already use
- Day-by-day task engine with a leadership dashboard
- Connections across Slack, ClickUp, HubSpot, Asana and Notion
- Delay alerts by Slack, Teams or SMS
- You own 100% of the code and data, no lock-in
- Senior engineers and priority delivery
Ops Audit · $1,500
Not sure which track fits? Start with a 1-week audit. You get your day-by-day playbook and the 3 highest-impact fixes, and the full fee is credited to your build.
Ongoing · $2,000–$3,000 / month
Optional after launch: new playbooks as you grow, alert tuning and a monthly ops report. Month to month.
30-day guarantee
If your mapped tasks aren't tracked and your delay alerts aren't firing within 30 days of launch, we keep tuning for free until they are.
FAQ
Questions,
answered
No. The GoHighLevel Track is built entirely inside your existing GHL account. The Custom Build Track works around what you already use: ClickUp, Asana, HubSpot, Notion, Slack and more.
Book a free ops call
Let's fix
your agency ops
Tell us a little about your agency, then pick a time. 20 minutes, no pitch deck, just an honest look at where your agency is leaking time.
What happens next
- 1
Tell us about your agency
One minute: your team, your tools and what keeps slipping. Then pick a time that suits you.
- 2
A 20-minute call
We walk through how your agency runs today: your tools, your team and where things slip.
- 3
A clear recommendation
We tell you which track fits, GoHighLevel ($4,900) or Custom Build ($9,900), or whether to start with the $1,500 Ops Audit.
- 4
A fixed proposal
If it's a fit, you get a fixed-scope, fixed-price proposal with a 4-week timeline. No pressure if it isn't.
Direct contact
- We reply immediately on WhatsApp
- Or ask our chat assistant, bottom right
On your free call
20 minutes. Zero pitch.
- 1Where your agency leaks time today
- 2Which track fits your tools
- 3A rough 4-week plan you can keep
Stop chasing.
Start running.
Book a free ops call. We'll walk through how your agency runs today and show you exactly where time is leaking, no pitch deck.
Book a free ops call